*Agenda for the Meeting – Planning the Christmas End of Year 2023 Celebration*
1. Commencement with an Opening Prayer
2. Observing a Minute of Silence in honor of the late Mrs. Cordelia Nonye Dunuson
3. President’s Opening Remarks
4. Member Welfare Checks
5. Iriji Festival Retrospective
a. Review of What Went Well
b. Evaluation of What Didn’t Go Well
c. Identifying Areas for Improvement in:
i. Food
ii. Drinks
iii. Activities
iv. Planning
v. Responsibilities
vi. Coordination
6. Gathering Feedback from Iriji Festival Guests and Visitors
7. Presentation of the Financial Account Statement
8. Police Workshop (Planning) by the Committee
9. Xmas Event Preparations
a. Booking of Hall
b. Coordination by the Planning Committee
c. Discussion of Levy
10. Updates on the Igbo Union Website
a. Financial System
b. Mobile Application
11. Planning for Iriji Festival 2024
12. Membership Support and Welfare Discussion
13. Brief on Members’ Registration and Other Dues
14. Constitution Matters
a. Deliberation on Member Benefits
b. Discussion on Membership and Penalties
15. Consideration of Insurance Matters
16. Reviewing the Inventory of Items Left from the Igbo Union Soke Yam Festival
17. Attendance Marking
18. Closing the Session
*Menu Planning:*christmas
Jollof Rice / Fried Chicken
Salad
Onugbu Soup/Swallow
Egwusi Soup
Pepper Soup
Fried Meats
Nkwobi
Abacha
Finger Foods (e.g., Puffs Puffs)
*Market Shopping:*
Assign individuals to accompany the men for market shopping.
Collaboratively decide on the quantity of items to purchase.
*Cooking Assignments:*
Delegate tasks for meal preparation.
Ensure a balanced distribution of responsibilities among participants.
*Souvenirs and Gifts:*
Brainstorm ideas for simple gifts or souvenirs for Santa to distribute to children.
*Activities/Games:*
Invite suggestions for fun activities or games during the celebration.
*Christmas Attire:*
Encourage all families to wear Christmas hats for a festive atmosphere.
*Children’s Activities:*
Explore additional activities specifically for children.
Ensure safety and age-appropriate entertainment.
*Xmas Songs:*
Compile a list of Christmas songs for the women to sing during the event.
Consider creating a playlist or assigning someone to lead the singing.
This agenda aims to ensure a well-organized and enjoyable Christmas celebration. Your input and participation are highly valued. Looking forward to a festive and memorable gathering!
Hosting
Mr. Frank Moore, Mr. Patrick, Mr. Chidiebere, and Mr. Chinoso
*Reminder*
Greetings! We’re just a fortnight away from our much-anticipated event, the celebration of our Mmechie Afor. As we collectively agreed, let’s come together for a joyous occasion. Kindly submit your contributions promptly to empower the committee to finalize arrangements for the DJ, Santa Claus, delicious meals, ihe eji atu ndu mmanu and other essential elements of our vibrant gathering. Timely payments are crucial to avoid last-minute disruptions in our meticulous planning. Our goal is to create the best experience for all, ensuring maximum enjoyment. Let’s uphold our tradition and make this celebration as remarkable as we always do. Your cooperation is key to the success of our event.
